UPDATED FOR TENANT FILE 8.0 RELEASE: JANUARY 2015
TENANT FILE has recently released an updated version of their software. I plan to update this review completely to show any changes, but for now, I want you to be aware there will be a few changes (good changes – but changes nonetheless). One of the biggest changes is that all products are now distributed by DOWNLOAD ONLY. After Tenant File receives the order from us, you will receive a download link within 24 hours (excluding weekends and holidays). NO REFUNDS.
The video still mentions $10 for shipping, but since it’s download only now – just ignore that
UPDATED FOR TENANT FILE 7.0 RELEASE : MARCH 2013
Since we posted the review we were able to get you free shipping on Tenant File 7.0 products! That saves you a quick $10 bucks. The discounted price is still $249 for the Tenant File software … but we’ve been able to get you FREE Shipping on it too! So, the video still says shipping is $10… but shipping is now FREE! (anywhere in the U.S.).
Scroll down to watch the video review and to find the discounted purchase button that includes Free Shipping.
After getting hounded by a bunch of readers (I like being hounded though… it just helps me see what people are looking for! ) over the past month and a half about reviewing the Tenant File 7.0 software program for rental property management… I’ve finally had a chance to connect with the developers of the software… dig into it… and pass along my video review and opinion.
I want to thank Gary, Rachel, Mark, and many others who emailed me asking about Tenant File and recommending that I review it.
And… I’m glad I did… because it’s one rocking software that has a ton of features that other property management software programs of this level lack… and is priced pretty attractively (especially with the introductory price I was able to negotiate with the software developer that I can assure you… will only be available for a short time).
Anyhow, here it is…
Tenant File is a mid range priced property management software program ($20 off discount using the links below) aimed at between 20 and 100 units , that has a ton of the features of $500+ programs that cater toward property managers… but is also simple and straight forward enough for the property owner who is managing just 20 units.
Well… as always I’ve recorded a video of me going through the Tenant File software program from start to finish… giving you an in-depth look at the software program from a guy who has used dozens of them over the past 4 years. Also as usual… I went so in-depth in this video that it ended up being about 30 minutes long (but is full of detail and walk throughs). I’ve condensed my review into words below the video so feel free to check out the video and/or the written review… but I DO highly recommend seeing Tenant File in action to get the best picture of whether this program is for you or not.
Tenant File Property Management Software Review (new release!)
- click the play button to start video
**If you’re having trouble viewing the video above, follow the link below to watch it directly at the video hosting site:
Scroll down to get the link for the intro discount (and FREE Shipping! ) / coupon on the software
“Cliff Notes” Version of my Review:
Okay… the nitty gritty. Overall I really thought the Tenant File property management software program is a great piece of software and is WELL worth checking into before you make your final decision.
Tenant File has a clean and easy design and structure… has a ton of basic and advanced features not offered by other mid-range property management softwares… has free support (unlike most others)… and its price is pretty good for the features that you get with the software. Priced at $269.95 with the introductory rate we negotiated with the software developer (it’s on sale for $250 over at their site… so $269.95 is a rocking deal if this property management software is the right one for you). And, I’ll throw in my rental property management document package worth $67 as a bonus as well.
- Very easy to learn … simple, clean design. I really like the big buttons on the main page that immediately take you right to each vital area of the software… makes entries quick and easy.
- Tenant File offers free support by phone (for 60 days) and by email (for life), which most other property management software developers charge you big bucks for. Great addition by the Tenant File guys… way to step up!
- Integrates easily with Quicken and Quickbooks
- Has a built in check register and bank account tracking so you can truly manage ALL of the finances for the rental properties right there in Tenant File (very great feature!)
- You can automatically “pay” the management fee when you collect rent… and you can customize the management fee by unit, owner, building, etc… no need to make a separate entry every time… set it up once and it’s automatically taken care of forever
- Print checks from right there in Tenant File
- You can quickly generate over 80 reports and can break them down by owner, property, vendor, checks/deposits, unit, tenant, account, etc. Pretty much any report you will need is here.
- You can keep very detailed information about tenants, units, buildings, owners, etc… and attach files such as pictures, contracts, notes, or other files to each record… and you can customize the type of information you want to keep for units… which is very very nice.
- It has a “charge / pay” type of book keeping system (standard general ledger type) where you can automatically “charge” the rent on the start of the rental period… and “pay” when you receive rent. This makes it easy to track who has not paid rent… and makes for a very clean book at the end of the month
- Really caters to property managers as well and makes it easy to track and charge management fees (you can customize fees any way you want), pay building owners, etc. Takes most of the thinking out of the process for you
- Has a built in email feature that lets you email contacts (owners, vendors, tenants, etc.) from right there in Tenant File. Great for sending receipts to tenants, statements to owners, etc.
- Nice robust reminder and notes systems that make it easy to set up reminders for certain actions… and take notes to be stored for any contact in the database
- Just a couple clicks to post rents … which is much easier than most property management software programs out there
- You can do two click rent increases across the board or you can customize the rent increase by building, owner, unit, tenant, etc. VERY GOOD FEATURE. Also, charging late fees is just as easy.
- Has a Free Trial that lets you use the fully functional software for 10 uses (more than enough to learn the program) so you can use the software before you buy. I’d suggest you download it and try it out… but be sure to come back to this web page to buy the program for the $20 $30 discounted price .
- and a bunch more I just don’t have the room to write about…
What I Didn’t Like About It (as always, I’m a pretty picky guy when it comes to this):
- This is very picky… but the design is somewhat dated and doesn’t look as “pretty” as programs like Quicken Rental Property Manager . But, truly… this also makes Tenant File easier to use and the features outweigh this easily
- Doesn’t include an internal word processor out of the box that lets you print and automatically populate documents like contracts, forms, etc. from right there in the program. The only software I’ve reviewed so far that does include this is Real Tools . You CAN get this for Tenant File with the optional upgrade which is great… but it doesn’t come with the software automatically
- Doesn’t have a “current status” or “snapshot” area on the main screen that lets you have a quick look at the overall operation including the months financials and notifications. Quicken Rental Property 2009 has a great “snapshot” screen that lets you see the current financials of the property… and Real Tools has an awesome “notification” type screen that shows you late rent notifications and others… but Tenant File is a far superior program to both of those.
- Doesn’t have a downloadable version that you can just download right on the internet. This can be a plus and a minus… depends on your preferences. For me, I like to download my software on the internet… but on the other hand, it is really nice to have a hard copy of the software sent to your door.
My Overall Impression of Tenant File Property Management Software??
Overall I really loved Tenant File and the advanced features it offers to cater to both property owners and property managers… at a price that is right. Compared to the other property management software reviews I’ve done recently… here’s how it stacks up:
- Tenant File is a tad more expensive ($269.95 w/ the into price through the links below ) than the others I’ve reviewed so far… but it has many more advanced features and really adds the elements that make this great for both property managers and owners. I think the $269.95 into price is a good deal when you consider the extra features it has over Landlord Max , Quicken Rental Property, and others.
- Tenant File overall has more features … and is simpler to use than the other software programs in the same price range I’ve reviewed so far.
- Tenant File is great for 20 – 100 units (can do more than 100 units w/ an upgrade) and is a good option for property managers who are looking for a robust program… with a similar price tag. The other rental property softwares I’ve reviewed are really catered more toward the property owner… and don’t offer the advanced features that Tenant File offers.
How Do I Grade It?? (out of 5)
Design: and 1/2
Affordability: (for property owners)
Affordability : (for property managers)
Features: and 1/2
Ease of Use :
Overall (20 – 100 units): and 3/4 (4.75 / 5)
This is the highest grade I’ve given a property management software yet… and the score mostly reflects the ease of use, tons of features, and the affordable price in relation to other similar programs. I didn’t give it a perfect score because I haven’t found a PERFECT program yet… but this one comes pretty close. If they added in the “snapshot” of financials and notifications on the main screen and included the word processing feature… it would likely bump it up to a 5 out of 5 for me… for this price range.
I broke down my grade for “affordability” between property owners and property managers because Tenant File is very affordable for a property manager … and is moderately affordable for a property owner when you consider the wealth of advanced features in the software program.
So, if you’re a property manager or property owner looking for a very feature rich yet affordable property management software… Tenant File is a great option for you and you should head over and download the Free Trial fully functional version to try it out to see if it’s for you.
To Purchase The NEW Tenant File 8.0 At A Discount
If you like Tenant File… be sure to come back to this page (bookmark this page) to purchase Tenant File at the discounted “intro” price I negotiated for you with the software developer.
Buy Tenant File 8.0 for the intro price of $269.95 (+ you get our $67 Property Management Forms Package for FREE!)
(We use paypal to process our orders. We accept ALL major credit cards
through our paypal payment system.)
(Click the button above to order Tenant File through our Secure Payment page . If you want to add any upgrades, be sure to “add to cart” the upgrades BEFORE you click the “Buy Now” button above. )
Or, if you have more than 100 units and would like to purchase the Tenant File 8.0 Unlimited Unit version, use the button below to add the Unlimited version to your cart. The unlimited version comes with the same great features, it just enables you to hold as many units as you want. The discounted price is $429.95 … a discount from the manufacturers own price on their site.
Order The Tenant File 8.0 Unlimited Unit Version – $429.95
** Don’t hesitate to shoot me an email if you have any questions at all by sending me a message through the “contact ” page. Questions about the product, order process, etc… shoot me a message anytime!
Optional Upgrades Offered
If you want to upgrade to get the Word Processor or Work Order features (very very valuable and time saving), it’s an additional investment for each. Learn more about these options at the software developers site… and come back here to purchase them for additional bonuses.
- Upgrade Package A: Word Processor, Work Order, and 1099 – $260.85
- Upgrade Package B: Work Order and Word Processor – $200.97
- Upgrade Package C: Word Processor and 1099 – $165.97
- Upgrade Package D: Work Order and 1099 – $135.97
- Upgrade Package E: Word Processor Only – $125.97
- Upgrade Package F: Work Order Option Only – $109.97
To order simply click the big yellow “Add to Cart” button to purchase Tenant File 8.0, then if you would like to add additional “Optional Upgrades” with your order… simply choose the upgrade package that you want and you’re good to go.
If you have any troubles with your order, be sure to let us know by emailing us through our contact form above.
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