Rental Property Move In/Move Out Checklist – Free Property Management Form

The real estate investing form this week is one that is perfect for landlords to ensure that they keep their properties in good condition… and that tenants are charged correctly when they move out.   Every landlord should be using some sort of a "move in/move out" form or checklist… check out this one and use it to integrate into your own landlording business.

The Move In/Move Out Form For Landlords

Also known as a property inspection form , the move in and move out checklist you can download below is a simple form that you can use when a new tenant moves in… and when they move out.  The form has fields for each room in the unit and has space where you can note any damages that are seen during the inspection (either during the move in our move out).  This is very useful when a tenant disputes a damage charge when they move out… and you show them on the form (that they have signed) that the damage was not there.

Another thing that may be useful for landlords along side with this form is to take pictures of the unit (or a video) before the tenant moves in… and take pictures (video) when the tenant moves out.  This way there is proof of the state of the unit when the tenant moves in.

Download The Move In/Move Out Form For Landlords

Dowload Instructions:

  1. Right click on the download link below

  2. Click “Save As” or “Save Target As”

  3. Save it to your computer

You must be a member to download.
If already a member you can login at the top of the blog.
If not yet a member you can go here to Join for free.

Download Landlord Move In Move Out Form

Go ahead and download the Free Move In Move Out Form (aka rental property inspection form ) above and return the favor… tell us what’s been working for you in your market! Just post a comment below or shoot us a message through our contact page anytime letting us know about your successful marketing piece.

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About reibrain

Hey, my name is Trevor and I'm the founder of The REI Brain and a real estate investor since the age of 21. Right now, my focus in real estate investing is multi-family income properties and I have plans on moving more into the commercial real estate investment world in 2008 and beyond. All in all... I created this site to provide new and struggling real estate investors truly unbiased, timely, detailed, and comprehensive resources to help you succeed in real estate investing and life!

7 Responses to “Rental Property Move In/Move Out Checklist – Free Property Management Form”

  1. Paul March 26, 2009 at 8:50 pm #

    My wife and I have a couple of rental properties. One recently went vacant, and we spent the last month looking for a new renter. We listed it on Craigslist, which would work for 2-3 days but then our ad would be pushed down “too far” by all the newer rental listings, so we had to re-list it about once a week. More effective was placing “For Rent” signs on street corners. We placed 3 signs at a variety of corners 1-2 miles apart from each other, on diagonals so they would have visibility from the most number of streets in our area. Even though you’re “not supposed to” put up signs like that, we got a LOT of calls from that. The most effective of all was simply the sign we put in the front yard of the property! When people are looking for a place to rent, they drive around areas they’d like to live in, and see what they can find. Our new renter who just signed the paperwork last night found us this way. We ended up spending $0 on advertising, which is fine with me. But it took a while to find the right renter; we probably interviewed 8-10 families to find a good match (they’re comfortable with us, and vice-versa).
    We live in the Phoenix Metro area (east edge of the City of Mesa, specifically). If you want to know anything more about our experience, you’re welcome to ask! — paul

  2. Chris Gedney April 24, 2010 at 7:46 am #

    I just needed a move-in checklist and am unable to get that form due to IE “errors” connecting with your site. Any suggestions???

  3. jewelz October 3, 2010 at 2:41 am #

    what happens when the landlor or property manager fails to provide a ove in check list and at the time of moving out they are noting various damages on a move out check list. but damages were there at move in time and there was no check list with done or anything stating these damages were or were not there at move in time.? does landlord have the right to withold the security deposit, and also charge extra on top of deposit for repairs,cleaning,of shelves,walls,mildew on tub etc….

  4. reibrain October 7, 2010 at 4:54 pm #

    Hey Jewelz, Great question. I’m not an attorney… so don’t take this as legal advice… but, what I understand of case law is this…

    … unless a landlord can prove that the damage was not there BEFORE the tenant moved in… the law always sides with the tenant. So, thats why its important for a landlord to make sure that #1, they get the tenant to walk through the unit with them so the tenant can sign off on the fact that specific parts of the unit are in great shape… so if there is damage on those elements later… it is the tenants responsibility.

    On the flip side, even if a landlord doesn’t have a tenant sign a move in move out form… I feel a tenant should protect themselves by pointing out any damage that is in the unit including stains, broken mini-blinds, dirty stuff, nail holes in the wall, etc.

    So, really… both sides need to protect themselves by pointing out all of the damage or defects in the unit before move-in.

    Hope that helps :-)

  5. Valiere Way October 23, 2010 at 7:03 am #

    checking out your forms. Thank You

  6. Donna Lindell July 15, 2011 at 7:44 pm #

    I’m looking for a price list of cleaning charges to included with tenants rental move in/out form. In the event the tenant does not clean unit back to original move in condition. Thanks

  7. Kim June 6, 2012 at 6:40 am #

    Hi, I have a realtor who finds the tenants for my properties. I am noticing I am having to remind her if certain things that I require have been done. I’m wondering if you have a checklist for example…
    1. Tenant completes application
    2. Back ground check done
    3. Place of employment verified.
    a. Name of employer
    b. Copy of last pay stub

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